Job Opportunity: Administrative Officer for the Ukrainian-Danish Youth House
We are looking for a person for temporary maternity cover for our administrative team in Kyiv. You will help us make sure that the machinery in our organization is working smoothly with our legal, financial, and administrative processes! We are looking for someone who is structured, well-organized, has a good take on numbers, and a high sense of responsibility. You will be a core member of the team, coordinating with our colleagues in Kyiv, Mykolaiv, and Copenhagen, and will be involved in many varied processes and tasks. As a part of a workplace that is very dedicated, you will contribute with very important work that makes it possible for us to support Ukrainian youth through the full-scale invasion.
The Ukrainian-Danish Youth House is a platform for young people from Ukraine and Denmark that supports youth participation, democracy, and creativity. We offer a creative, democratic platform to support youth projects, culture, and activism across our countries, with two free available youth spaces in Kyiv and in Mykolaiv, with our flagship training, international seminars, and grant program. The Youth House is formally steered by a consortium consisting of the Danish Youth Council and the Danish Cultural Institute.
Start date: 8 January 2025
Duration: 8 months with possibility of extension
Responsibilities:
- Support the program team with implementing activities: liaise with the logistics companies, book accommodations, catering, etc;
- Liaise with legal service providers on legal issues related to UDYH operation;
- Manage a corporate bank card and Petty Cash box and monthly reporting on expenses;
- Process the reimbursement of the small expenses to UDYH staff and/or participants of the UDYH events;
- Process office-related purchases: stationaries, kitchen supplies, etc;
- Manage the corporate/civil agreements with UDYH service providers;
- Collect and file official documents such as invoices, acts, contracts, agreements, etc;
- Work with internal processes in the team;
- Representing the values and mission of the UDYH towards the visitors and community of the physical Youth House
- Other duties as assigned.
Qualifications required:
- Relevant completed Bachelor’s or Master’s degree; education in Accountancy will be an asset;
- Minimum 2 years of experience in similar positions;
- Base in Kyiv;
- Strong command of written and spoken Ukrainian and English (minimum intermediate);
- Ability to handle (and complete) a wide variety of tasks;
- Experience with administrative tasks and Excel; experience in working with legal documentation will be an asset;
- Stringent and professional approach to tasks and guidelines;
- Experience working with NGO’s, youth engagement, or public sector is an asset;
- A strong drive for positive changes and an inclusive society.
What we offer:
- An entrepreneurial workspace based in Kyiv, where you will be part of the environment in the Youth House;
- Office in comfortable and brand-new premises in central Kyiv;
- 17 dedicated colleagues in an international environment;
- Work computer and phone;
- Salary starting from 900 EUR/month (net);
- 24 days of paid vacation per year;
- Health insurance.
How to apply:
Send your letter of motivation (max. one page) and CV, both in English, as separate files in an email to hiring@theyouthhouse.org. Subject line: “Administrative officer”.
Only applications in English with both a CV and motivation letter attached will be considered.
We hire on a rolling basis and would like to have the position filled as soon as possible.
We encourage everyone qualified to apply, regardless of background, gender, sexual orientation, ethnicity, physical ability, religious views, etc.
All applications will be handled according to the GDPR legislation.